Online Registration
Why should I use online entry for my event?
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More entries for your event. The “Strike while the iron’s hot” principle.
Your prospective entrants are far more likely to enter your
event if you make it easy for them. If they are reading
your website they are interested in your event so let them
enter it there and then. Almost everyone carries their credit
card with them. They are in the event within a couple of
minutes. Alternatively let them download an entry form,
print it off, fill it in, find the cheque book, write the
cheque, find a stamp, find a post box and remember to post
it. If an entrant
would prefer to send a cheque rather than pay online, they
can still enter online and send a cheque through the post
directly to you. All their entry details will still be transferred
automatically.
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Massive saving on time and effort. Do you enjoy transferring entries from entry
forms to a spreadsheet or database? How good is most people’s
handwriting? How easy is it to make out those long and often
embarrassing email addresses? How many mistakes are made
in the transfer of the information? And how annoying are
those undeliverable email messages because try as you might
you just can’t make out the address. Then of course you
have to phone or write to your entrant for clarification.
There is none of that with online entry. Once the online
form has been submitted their details are on your event
database in an instant. This information is then easily
transferable to your own event software (or use
our free race software). Your entrant gets an automatically
generated confirmation email.
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A more professional image for your
event.
What to you want your entrants to think about your event?
“Wow that was slick and efficient” or “I suppose it is a
club event and perhaps they’ll come into the 21st
Century next year”.
Marvellous, but what does it all cost?
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It can cost you nothing. There are 3 options;
1.
You absorb the
cost of online entry into your overall entry fee. This option
should generate more entries because the whole entry process
is immediate, easy and costs your entrant nothing.
2.
You give your entrants
the option of entering on paper at one cost or entering
online and paying an increased entry fee to cover the cost
3.
You can split the
cost in any proportion you wish between yourself and the
entrant.
You can allow
your entrants to enter online and then send their fee to
you in the post, i.e. not use the online payment facility.This
will work with any of the above and is essential for people
who don't wish to use a credit card.
You can have online entry as an option, but keep your paper
based system as well.
·
Credit card transactions
work on a percentage basis, so our charges have to work
the same way. The basic formula is 5% of the entry fee or
£1 whichever is the greater. Therefore entry fees of £20
or less will cost £1 and entry fees over £20 will cost 5%
of the fee. If online registration
generates 5% more entries and you absorb the cost in your
entry fee it will cost you virtually nothing. When
an entry is received online and payment made by cheque there
is a 50p charge regardless of entry fee.
How does it work?
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You add an “enter online” link to your website which will take your entrant
directly to your page on our site. No complicated routing
via our general site and then searching for your event.
From this page they fill in your entry form and accept your
entry conditions and disclaimer. They then choose to pay
online or send a cheque. If they elect to pay by cheque
their entry details will be added to your race database.
If they elect to pay online they will be taken to a secure
card processing site Protx where payment is made. No card details are handled
by us. Their details will be added to your race database.
They are then entered in your event and you have had to
do nothing. Your entrant then has the choice of saving their
details on our site, password protected, for an even simpler
process for entering future events or simply leaving the
site. Once payment is made your entrant’s details will show
on the list of entrants available for all to see on the
site.
·
There will be no
mass of flashing advertisements or complicated logging on
and registering process.
How do I get my entrants information onto my
computer?
·
You will have administrator access to
your event’s database on our site. There you can set
up your entry form with the information you require for
your event. From here you will be able to view all of the
details of your entrants. This information can then be downloaded
into a spreadsheet on your computer. You can then move it
about and sort it into whatever order you wish for use with
your event. If you mess it up or loose it there is no problem
as you can simply download it again from our server. If
you don’t already have a preferred event spreadsheet, you
can download our triathlon specific spreadsheet formatted
with the aim of making triathlon administration as simple
as possible. This spreadsheet is easily adaptable to suit
running, cycling or any other event.
How do I get my event entry fees paid to me?
·
You will be sent
the balance of entries received for your event, minus our
fee as detailed above, at the end of each month for entries
received during that month.
I have a questions which are not answered her?
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Contact us via
email at registration@trihard.co.uk
or phone on 0845 3943915 or 07929 271278
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